I Have Two E-mail Accounts Linked in My Gsuite but Read Messages Remain Unread on the Other Account
Gmail has come a long way. Information technology's not perfect and occasionally prompts ripples of outrage across its user base. But allow's be honest, with Gmail you get enough for naught.
Every bit a web app, Gmail is a abiding work in progress, just the amount of under-the-hood power is astounding. Sure, at that place are plenty of browser add-ons and extensions that tin enhance Gmail specifically, far beyond its original parameters. Withal, non every bit of power-user tech in Gmail requires special accessories. Plenty is possible without ever installing something extra.
Mastering even a few settings will help y'all take full advantage of what Gmail has to offer across the basics. Let's get started.
Shortcut Crook Canvass
Gmail is chock full of keyboard shortcuts for just nigh everything you can practise; many merely require a single click (hit the C primal to kickoff a compose window, for example). Click Shift+? to see them all. Enable this past clicking the gear icon on the top correct and selectSee all settings > Keyboard shortcuts > Keyboard shortcuts on. Any new shortcut in here volition overwrite the defaults. Click Save Changes button at the bottom to make them stick.
Use Multiple Accounts
If you're a Google super fan and have multiple Google/Gmail accounts (even a Google Workspace business relationship from work), there's no need to sign in and out constantly. On the desktop (using Chrome, Firefox, Edge), y'all can sign into multiple accounts at once. Each can occupy a tab and stay signed in. Click on your account avatar on the top right and selectAdd another account. Then, to switch between accounts, click your avatar again, and click the desired account; no password entry required. The default account is the one you signed in with outset.
You can also put the Chrome browser to work to keep your multiple accounts (or accounts for other people that use the computer) separate just usable using Chrome Profiles. Click the contour icon at the upper right of your browser window (it probably looks like your Google account avatar picture), click the Pencil icon to requite that Contour a name, and so click Add at the bottom. You'll go a new Chrome Contour sign in page to use here.
Add together Third-Party Email Accounts to Gmail
Do you dear the Gmail interface, but don't want to give up your Yahoo, iCloud, or Outlook email accost? Non a trouble. Google lets you add third-political party electronic mail accounts to the Gmail mobile app, which brings Google features like spam filtering and a tabbed inbox to those accounts.
Y'all need to accept at least 1 Gmail business relationship first for it to work. To set up it up on mobile, click your avatar in the Gmail app and selectAdd some other business relationship. Pick the type of account you wish to add and enter the credentials. You can and then access one inbox at a time, or see all your email in 1 unified inbox on your phone or tablet. Go back to the avatar and selectManage accounts on this device to deactivate or delete an account later.
On the desktop, tap the gear icon and selectSee all settings > Accounts and Import > Check mail from other accounts > Add a post account. In the pop-up window, type in the electronic mail address you want to link, click Next, and selectLink business relationship with Gmail.
Cheque Which Apps Accept Access to Gmail
Linking oft used services to Gmail can be a time-saver, merely you may want to occasionally bank check which apps have access to your accounts. Go to myaccount.google.com/Security, scroll down to the Third-political party apps with account admission section, and clickManage 3rd-political party admission to disconnect any apps yous don't need.
Transport Messages Later, On Schedule
Scheduling a message to be delivered at a subsequently time used to crave third-party services, but information technology's now congenital-in. Write your bulletin, click the drop-down card pointer next to the Send button, and either choice a quick schedule option or select Choice date & fourth dimension to get specific.
Attempt to Be Confidential
Confidential Style for Gmail gives you lot a granular degree of control over who tin meet your info in an email you send, and for how long the message is available. Turn information technology on byclicking the Confidential Mode lock/clock icon at the bottom of a compose window. You'll get options to set upwards expiration dates on the message; after that date, the message disappears and the person only sees a "message has expired" discover. You tin can also limit what the recipient can do, such as locking down the power to forward it or download attachments.
Send From a Different Email Address
You may have many Gmail-based accounts or multiple addresses on the same account. Set up all those addresses up in your master Gmail, and make it look like you're sending from a completely different account, either all the time or on a per-message basis. Go toSettings > Accounts and Import > Ship Mail service As, where you can add together multiple electronic mail addresses. This is corking if you send a lot of messages on one account, but desire replies to go to another.
Don't Simply Label Spam, Block Senders
Someone bothering you? Gmail lets you block individual senders. On desktop or mobile, select the three-dot carte du jour side by side to the Answer pointer button on a message and selectBlock [Username]. Any futurity messages from that email address volition and so be sent directly to your spam folder.
Unsubscribe to Everything
Getting a lot of newsletters and other junk yous don't want? Nearly have an Unsubscribe link at the lesser of the bulletin. Gmail (mobile and desktop) also sticks anUnsubscribe link at the TOP of the message, correct next to the sender's name, if it can detect the unsub link in the message.
For easy cleanup, type "unsubscribe" into Gmail search. You'll become a list of every bulletin that has the discussion listed. Go through each. This is every bit shut as y'all can get to bulk unsubscribing without a 3rd-party service. For more than, read How to Unsubscribe From Unwanted Email.
How to 'Undo Send' in Gmail
We all know the panic of hitting "send" on an email too soon. With Gmail, y'all can add a buffer to recall a mistakenly sent bulletin. The feature, dubbed Undo Send, is on by default and you can't deactivate it. But you can adjust how long you get to unsend an e-mail. Click the gear icon and selectSee all settings > General > Undo Transport and click the drop-down menu to select how long y'all want to be able to disengage a sent message (5, ten, 20, or 30 seconds). Then scroll to the bottom and Save Changes. Whenever yous send a message, you lot'll come across an Undo link in a blackness box floating at the lower-left of the screen on desktop and the lower-correct on mobile.
If you lot click the link before the time runs out, your message volition non go out. You lot'll become a take chances to re-edit information technology, or delete it entirely. You can even undo discards, then when you delete a message in progress, you can bring information technology back and start again.
Elevate Messages or Labels
Gmail has labels, not folders. They're functionally the aforementioned, albeit discomforting to those used to the whole folder epitome. It'south easy to drag a message from the inbox to a label and thus file information technology abroad, archived for future searches. But if that bulletin in the inbox requires further attention, you lot can practice it backwards: Drag the label from the left sidebar to the message. Information technology stays in the inbox just is ready for time to come archiving.
Send+Archive
Characterization a message before it's sent past clicking the More Options menu at the lower-correct of the etch window. You tin can then archive information technology instantly when sent. To set up it up, go toCome across all settings > General > Transport and Archive > Show "Send & Archive" push button in respond. If a reply you're composing already has a label, you'll run into a new button called Send+Annal (though information technology doesn't actually say "archive," it shows Gmail'south archive icon: a file box with a downwards arrow on it.) Click that push and the entire thread gets archived to the pre-assigned label.
Email Address Disguises/Aliases
Gmail ignores periods in your email address. So [email protected] is the aforementioned equally [email protected] or even [e-mail protected] They all get to the aforementioned person. This characteristic might seem useless, but y'all tin can notwithstanding come across the blueprint, and then it's a not bad play a trick on for signing upwardly for newsletters or sharing your email address—y'all can tell who'due south sold your name to spammers, for instance.
Gmail likewise ignores annihilation afterward a plus sign (+). So[electronic mail protected] goes to the same place as[email protected]. This alias is incredibly handy for filtering messages, as Gmail filters practise see what's afterward the plus. Thus, if you sign up for every newsletter with[e-mail protected], you lot only need to filter on messages sent to that address, rather than on every individual newsletter sender. (The downside is that many services don't permit sign-ups with email addresses that take "optional" characters like a plus sign.)
Power Your Search
The quickest manner to exercise a power search in Gmail is to click the down pointer in the search box, which produces a total search dialog box. Just Gmail supports many search operators. For example, type "in:trash" and "in:spam" to only search those folders (they're usually skipped). Or restrict a search to just "in:inbox." Use "label:" followed by the label/folder proper noun to only search that folder. The "filename:" followed by an actual file's name finds specific attachments.
Use a minus sign (hyphen) to search one thing and non another: "dinner -movie" would simply detect messages that say "dinner," just skip any that mention "picture show." The other Boolean operator supported is "OR" (all caps).
Response in a Tin
End typing and so much, specially the same bulletin over and over. Templates—previously called "canned responses"—are a must for repeated, redundant, repetitive emails. Plough it on viaRun into all settings > Advanced > Templates > Enable. Scroll downwardly to Save changes, and Gmail will re-load. Create a new electronic mail and blazon up a canned response. Click the ellipsis carte in the lower-right corner of the bulletin and select "Templates." Hither, you can salve the message you just typed as a template for future letters, or apply an already-saved template to the current window. If you re-write the canned respond, you can re-relieve information technology with the aforementioned name for futurity employ. (However, in this case there is an extension that makes this kind of thing a lot easier, chosen Magical, which works in more than just Gmail.)
Go Smart
Smart Reply is a machine learning tech that prepares three, short advisable replies to letters you receive. A single tap on the offered reply adds information technology to the response window, where you tin can send it off or write more than. It appears in the Gmail apps for iOS and Android too every bit on the desktop web interface. If you find these suggestions annoying, turn them off viaSee all settings > General > Smart Reply > Smart answer off, and and then scroll down to save changes.
Similarly, Smart Etch volition suggest words or phrases to use equally you lot type an e-mail. If you blazon, "I hope you," for instance, you might encounter "are well" appear in grayed-out text. If that's what you meant to say, hitting the tab key and Gmail will automatically insert "are well" into your bulletin. If not, keep typing and the suggestion will disappear. To plough this off, head toRun into all settings > General > Smart Compose > Writing suggestions off, then relieve changes.
Sign Out Remotely
You can admission Gmail from multiple devices at the same time. Sometimes, you might stay signed in when you lot don't mean to (on, say, a public estimator), or worse, suspect someone of using your account behind your back (plow on ii-factor authentication to avoid that). On the desktop, whorl down to the bottom of your inbox. In the fine print at the lesser of the page, information technology saysLast account activity, followed by a time. Click theDetails link underneath it to see all the activity for the business relationship. If something looks fishy, do a Google Security Checkup and conciliate open sessions on other devices.
Striking the Mute (or Snooze) Button
Mute electronic mail threads you want to blackball. In your inbox, click the checkbox next to the thread in question, click the ellipsis icon upwardly top and selectMute; you lot can besides right-click a thread on the desktop to see a menu with Mute. The thread will seemingly disappear, only information technology remains in the annal fifty-fifty equally new messages come in. You won't see any bulletin in the thread once more unless you are the direct recipient, or you lot search for information technology.
If you just want to mute a discussion for a set corporeality of time, right-click a thread to find Snooze. If you click snooze, the message disappears from the inbox and comes back after the length of time you specify.
How to Select All Gmail Emails
To select every bulletin in a characterization in Gmail, you click the checkbox in the upper-left corner, correct? Almost. Checking that box selects every chat on that first folio of results—and that'southward limited to 100 items max. If you wanteverything nether that label, visible on the folio or not, bank check the box and await for the link at the height of the results that saysSelect all X conversations in [Label].
Get Attached
The outset fob for sending attachments: Don't forget to adhere them. Thankfully, Gmail volition pop up a reminder if your message includes phrases like "I take fastened" or "I have included," and you hit transport without attaching anything.
You can drag and drop files from the desktop to a Gmail message. Images will be embedded in the bulletin unless y'all drag the file to the toolbar below the composition pane. In that location's a 25MB limit per Gmail message. If your file is too large, it goes to Google Bulldoze and the recipient gets a link. Y'all can, however, receive attachments totaling up to 50MB.
If y'all are a big Google Drive user, attaching items that already reside at that place is not only a breeze, they don't count confronting the 25MB limit. Click theInsert Files Using Drive icon in the limerick window'due south toolbar to choice a file to attach. This besides gets you around the kind of files Gmail blocks, such as EXE files. (For more, run across How to Transport Big Files Over the Internet.)
Want the aforementioned thing for your Dropbox account? Use the Dropbox for Gmail Chrome extension.
Establish a Delegate
You can delegate someone else to share control of your Gmail account, be they a company admin or your pregnant other. Set up the account underSee all settings > Accounts and Import > Grant admission to your business relationship > Add another account. The person too has to have a Google or Gmail account of some sort—their e-mail address must end in the domain proper noun that matches yours. If you go to the path in a higher place and notice a delegate there who you didn't qualify, change your password immediately—you probably got phished.
Delete Big Messages
If yous've come close to using upward the 15GB of storage Google provides for free, and you lot don't want to pay for more, delete some messages. Search for "size:xm" where you supplant the x with a number. The "m" stands for megabytes. Any bulletin with over 10MB of size probably has some hefty attachments. Salve them to your hard bulldoze, but not to Google Drive—that'due south infinite you share with Gmail, and then it won't save space.
Got too many Gmail accounts? Cheque out the video below for how to merge them.
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Source: https://www.pcmag.com/how-to/gmail-tips-that-will-help-you-conquer-email
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